A clerk photographs a licence into the bot. The system reads type, name and expiry, and shows exactly what it read. Named to the SOP, filed under the right authority and client, and put on the Renewal Radar.
Five warnings before it writes anything: already filed, this is a renewal, a newer one exists, someone sent another, not confident. It refuses to invent a date.
It shows its work before it touches a folder.
What it read, where it filed it, and what it put on the radar, shown back to the person who sent the photo.
It shows the printed date and the parsed date next to each other, and Fix date is one tap. If it is not confident it asks instead of filing.
Deletes sit behind a gate. Nothing disappears on one tap, and nothing disappears for good inside thirty days.
Four jobs from one photograph: read, rename, file, watch.
